Document Control Assistant

Job Summary:

The Document Control Assistant will provide support for the Document Control Department as instructed by the Document Control Manager and/or Specialist per instructions defined in the Document Control Procedures and Project Execution plans for assigned projects.

Primary Job Function:

• Provide assistance with project document/information plan(s) for the project(s), ensuring alignment with in-house processes and procedures as well as client specific requirements.
• Assist Document Control with maintaining document control management systems between office/client/external offices and construction site.
• Assist Document Control to Identify/action any project level deviations from the procedures as related to document control.
• Provide assistance to ensure the latest revision of all documents produced for the project are recorded and distributed to all concerned parties.
• Assist with coordination and execution of final handover of data/documentation
• Assist with coordinating with Material Management Group to expedite procurement processes from initial requisition through final documentation handover from supplier.

Experience:

• A minimum of 2 years of pertinent and relative project experience in Material Management, Expediting, Requisition Processes and Purchase Order development preferred.
• Experience in Oil & Gas related projects preferred.

Education/Training:

• High school diploma or equivalent.

Competencies:

• Proficient in Microsoft products, particularly Excel.
• Advanced skills in web collaboration systems; such as SharePoint and/or Live Link.
• Ability to utilize basic mathematical concepts (add, subtract, multiple, percentages, etc.).
• Understand electronic data formats and production processes.
• Understand retention requirements.
• Experienced in applying and working to departmental and project related procedures.
• Accuracy, timeliness, and problem-solving skills.
• Utilizes organizational skills with good attention to detail and emphasis on quality.
• Must be a self- starter with the ability to work in a fast-paced environment.
• Displays good written and oral communication skills and employs effective listening skills.
• Displays tactful, mature and professional demeanor with the ability to work with diverse personnel and vendors.

Physical Demands:

• Regularly required to sit, talk and hear.
• Frequently required to reach with hands and arms to grasp.
• Occasionally required to stand; walk and stoop, kneel, crouch, or crawl.
• Occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Other Criteria:

• Complies with Strike’s policies and procedures.
• Performs job safely with respect to others, property and to individual safety.
• Works effectively with others to encourage teamwork and productivity.