Project Controls Administrator

Job Summary:
The Project Controls Administrator will be responsible for coordinating the project lifecycle.
Primary tasks to include arranging meetings, budgeting and providing documentation.
Primary Job Function:

• Meeting Administration: Scheduling and organizing project meetings.
• Communication: Facilitate communication and coordination among team members such as Project Managers, Engineers, Designers, Procurement, and Construction.
• Task Tracking: Track the progress of project planning, weekly reports and meetings to be able to track costs, schedule, change orders, variances, etc.
• Budgeting: Tracking expenses to ensure project stays withing financial limits.
• Invoicing and Billing Management: Prepare, review and submit project invoices ensuring timely and accurate billing.
• Coordinate with project managers, finance teams and clients to resolve invoice discrepancies.
• Manage billing schedules and records along with invoicing and supporting documentation.
• Overseeing and/or maintaining document control procedures.

Experience:

• Experience working in project and document controls.
• Experience putting together detailed reports showing costs to date, schedule and cost variance, and earned value reporting.
• Experience in the oil and gas industry preferred.

Education/Training:

• Bachelor’s degree in communications, Business, or relevant fields.  A minimum of 3 years of experience in program/project management work will be considered a substitute for the degree requirement.

Competencies:

• Proficiency with computer applications, including Microsoft Excel, Word, Project, and Outlook.
• Must be a problem solver with the ability to find resolutions.
• Displays strong written and oral communication skills and employs effective listening skills.
• Displays tactful, mature and professional demeanor with well-developed interpersonal skills including the ability to work with diverse personnel.

Strike is an equal opportunity employer