Administrative Assistant

Job Overview: 

Administrative Assistant will provide comprehensive administrative support to the Legal, Risk and HSE departments. This role requires a high level of organization, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will have excellent multitasking abilities, strong attention to detail, and a proactive approach to supporting these key departments

Key Responsibilities:

• Document Management: Prepare, format, and manage documents, including contracts, compliance reports, and safety related documents.
• Meeting Coordination: Schedule and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Communication: Serve as a point of contact for internal and external stakeholders, handling inquiries and some correspondence.
• Data Entry and Reporting: Maintain accurate records and databases, generate reports, and ensure data integrity.
• Travel Arrangements: Arrange travel and accommodations for department staff as needed.
• Office Support: Perform general office duties such as filing, scanning, and ordering supplies.
• Invoicing and Expenses: Review and process expenses and incoming invoices promptly, ensure accurate coding and approval for payment, and submit check requests while following up to ensure timely payments.
• Training Coordination: Assist in supporting training sessions and maintaining training records for HSE compliance.
• Compliance Support: Help ensure adherence to legal, risk and HSE regulations by assisting with audits and inspections.
• Fleet Support: Process and issue new vehicle titles or title transfers, along with vehicle registrations. Monitor the expiration of vehicle registrations and renew as needed.

Qualifications:

• Education: High school diploma or equivalent; Associate’s degree preferred.
• Experience: 2-5 years of administrative experience, preferably in the oil and gas industry.
• Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint), excellent written and verbal communication skills, strong organizational abilities, and attention to detail with a high level of accuracy in work.
• Attributes: Self-starter with the ability to handle confidential information, work independently, and manage multiple tasks simultaneously.

Preferred Qualifications:

• Experience with legal, risk and HSE documentation.
• Familiarity with industry-specific software (e.g., SAP, Visio).

Core Competencies:

• Attention to Detail: Ensures accuracy in documentation and data entry.
• Communication: Effectively communicates with team members and external parties.
• Organizational Skills: Manages time and resources efficiently.
• Problem-Solving: Identifies issues and implements solutions proactively.

Strike is an equal opportunity employer.